Privacy Policy

Introductory information

The Open Dialogue Foundation with its registered seat in Warsaw warrants the security of data, including the personal data of visitors to the odfoundation.eu website. The information provided below warrant the confidentiality of personal data and their due use.

The Open Dialogue Foundation protects data in accordance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and other regulations applicable to the protection of personal data.

Personal data controller

The controller of your personal data is the Open Dialogue Foundation with its registered seat in Warsaw at Al. Szucha 11A, lok. 21, 00-580 Warszawa, entered in the register of entrepreneurs of the National Court Register (KRS) kept by the District Court for the Capital City of Warsaw in Warsaw, XII Commercial Division, under number KRS 0000353754, REGON (stat. ID) 06061522600000, NIP (tax ID) 7123206033.

What personal data we collect

Some of our activities involve the collection and processing of personal data such as:
a) name and surname;
b) e-mail address;
c) contact telephone number;
d) institution represented / place of work, and position.

The provision of your personal data is voluntary and the consequence of their non-provision may be the lack of possibility of receiving certain information, such as updates on our activities or reminders about the events we organise.

For what purpose we collect your personal data

Your personal data may be processed for the purpose of:
a) conducting promotional activities, in particular disseminating and communicating (including to your e-mail address, by telephone) information on the Foundation’s statutory activities undertaken to defend human rights, democracy and the rule of law;
b) pursuing statutory activities through collecting the data of participants in events or managing the data collected to support a particular initiative and, e.g. through signing a petition;
c) performing analyses and assessing the effectiveness of our activities;
d) gathering donations for our statutory activities;
e) performing the obligations imposed upon us by the law, e.g. tax law, courts of law, tax authorities.

Depending on the type of relationship with the Foundation, the scope of the data collected and analysed may vary.

Basis for data processing

The Foundation processes personal data in accordance with its Privacy Policy. We process personal data following:
a) a legitimate legal interest, e.g. defence of human rights, attracting sponsors, subsidies;
b) the consent of the data subject;
c) an agreement made with the data subject;
d) a vital interest of the data subject – i.e. protection of life or health;
e) performance of a legal obligation – i.e. under the law, e.g. tax law, accounting law.

What data we make available

Your personal data may be made available to pursue our statutory tasks under a data processing agreement to:
a) our employees, associated workers and volunteers (also including persons working for us under civil-law and cooperation agreements);
b) entities providing IT services;
c) entities offering and providing promotional services;
d) the entity providing accounting and personnel services;
e) other entities if required for the pursuance of data protection aims.

In such cases, we require third parties to observe information confidentiality and security and use them to provide the service or product concerned.

What principles we follow in data processing

Personal data are processed in secure databases only by persons holding the required permissions granted by the Controller.

Personal data are processed following the principles of:
a) accountability;
b) transparency;
c) correctness;
d) accuracy;
e) integrity;
f) adequacy, indispensability and minimisation;
g) confidentiality.

Information collected automatically

The Open Dialogue Foundation with its registered seat in Warsaw uses cookies and other related technologies. Cookies are computer data, text files in particular, which are stored in the terminal device of the Service User and intended for using the Service’s websites. Cookies usually contain the name of the website they come from, the time of their storage at the terminal device and a unique number.

The use of cookies is intended to:

a) facilitate the use of data for analytical and statistical purposes, and personalisation of website settings;
b) ensure security when using our website;
c) find out about your preferences based on the way you use our website.

You can set the scope of use of the cookies in your browser settings. Without introducing changes, the information in the cookies may be recorded in your device’s memory. These settings may be changed in particular in such a way as to block automated use of the cookies in the Internet browser settings or provide information about each placing thereof in the Service User’s device. Detailed information about the possibility and methods of use of cookies is available in the software (Internet browser) settings.

Rights involved in the processing of your personal data

You have the right to:
a) access your personal data;
b) rectify your personal data;
c) delete your personal data;
d) request limitation on the processing of your personal data;
e) transfer your personal data;
f) withdraw your consent to the processing of your personal data by the Open Dialogue Foundation (if the processing is done on its basis),
at any time, without any effect on the compliance with the law of the processing done on the basis of your consent before it was withdrawn.

You also have the right to lodge an objection to the processing of your data if the basis for it is our legitimate legal interest, including data profiling, and also with regard to personal data processed for marketing purposes.

You also have the right to lodge a complaint with the supervisory authority if you conclude that the processing of your personal data is in breach of the General Data Protection Regulation of 27 April 2016.

Period of personal data storage

We process your personal data until you withdraw your consent or file an objection; no longer, however, than for a period of 10 years. In the case of data involving the fulfilment of tax obligations, for a period of 5 years.

Contact with the Personal Data Controller

You can contact the Data Controller in writing by sending your inquiry to the address of the registered office of the Open Dialogue Foundation in Warsaw: al. Szucha 11A, lok. 21, 00-580 Warszawa or to the following e-mail address: rafal.matouszek@odfoundation.eu.

Changes to the Personal Data Protection Policy

The Open Dialogue Foundation with its registered seat in Warsaw reserves the right to change and update its Privacy Policy at any time. Whenever changes are made, we will publish the new version of our Privacy Policy on the Foundation’s website.

Date of the Privacy Policy entry into force: 25 May 2018.